Which of the following is true regarding visuals in reports?

Visuals in reports play a significant role in enhancing the understanding and retention of information. When visuals are used effectively, they can clarify complex data, illustrate relationships, and provide a quick reference that complements the written content. The correct answer highlights that visuals should support the text and be appropriately placed within the document. This synergy between text and visuals is essential for fostering comprehension and making reports more engaging.

Appropriately placing visuals means integrating them where they can most effectively reinforce the message being conveyed. For instance, a chart displaying survey results would be most impactful if positioned near the related text explaining the survey’s findings. By properly using visuals in this way, authors can guide readers to draw connections between the graphical data and the narrative context, leading to a clearer understanding of the material presented.

In contrast, placing all visuals in an appendix could lead to a situation where the reader misses important information, as they may not refer to the appendix as frequently. Similarly, excluding visuals from the main text deprives readers of essential support for the content, potentially hampering comprehension. Lastly, while visuals are indeed useful in presentations, their validity and value extend far beyond that context, into reports, articles, and various forms of documentation where they enhance clarity and user engagement.